NZ graduates' application guidelines for registration
KEY DATES for 7 December 2020:
Applications for registration now open
Applications to book the exam via Aspeq now open
Last day for identity Documents to the Council 23rd November
Last day for other documents to be received 23rd November
Applications close: 30th November
KEY DOCUMENTS REQUIRED BY THE COUNCIL:
- Identity documents
- Certification Checklist
- Medical Certificate
- Character Reference – Midwife
- Character Reference – Person of Good Standing
- Police Vetting - Request and Consent form
- Declaration of Residence (if applicable)
- Health Status Disclosure Statement Form (if applicable)
- Reflective Statement (if applicable)
- English Proficiency test results (if applicable)
1. Application and Fees
An application is required to be registered as a midwife and to sit the examination.
The current fees are $200 for the examination and $405 for registration and must be paid with the application. If you think someone else will be paying either or both fees you should confirm this with absolute certainty before starting your application. This is between you and the other party. If no payment is received your application will be declined.
If you wish to pay by credit card payment can be made online as part of your application for registration. The payment gateway used by Council uses a secure server. If you wish to pay by credit card after you have submitted the application you can call the Council with your credit card details. The Council does not recommend you supply credit card details by email.
If you wish to pay by direct credit the Council's account number is 03 0502 0399402 00.
These are gazetted fees and are non-refundable.
These guidelines are concerned only with your application to be entered onto the Register of Midwives. Here is a summary of the processes for NZ graduates.
2. Create an account
Before you can apply to be registered as a midwife you must create an account on our internet site. Once your account is created you will be able to apply for registration.
As part of your application you will be required to provide the Council with a number of documents. In order to be registered you must send all the required documentation to the Council and you must keep the Council informed of your current contact details in case further information is needed.
YOU NEED TO REGISTER AND PROVIDE IDENTITY DOCUMENTS TO THE COUNCIL BEFORE YOUR ASPEQ PROFILE CAN BE APPROVED. THIS SHOULD BE YOUR PRIORITY.
3. Online Exam delivery
The National Midwifery Examination will now be provided through Aspeq Limited. This means that everything from booking an exam to receiving results will be facilitated through Aspeq’s online systems.
You must go online and create an account with Aspeq. This will be validated by the Midwifery Council and then you will be notified by Aspeq that you are able to book your exam. You must pay the Aspeq examination fee at this time. The Aspeq website will also contain various candidate information, including a video demonstration, terms and conditions and pricing. Click here to go to Aspeq.
If you have a documented learning difficulty, you can apply for extra time to complete the exam. Please provide full details in a letter to the Midwifery Council at least 20 working days before sitting the exam. A supporting letter from your Head of School is also required, along with other additional information as outlined in section 2.4 b of the National Midwifery Examination Policy.
You must complete the requirements of your undergraduate programme before you can sit the National Exam. Your Head of School will supply confirmation of this directly to the Midwifery Council.
Failure to provide the Council with all the necessary documentation for registration in the correct time frame can mean that your application to sit the exam is withdrawn. It is imperative that you prioritise this process.
4. Understanding the Application Form
This is the cultural, racial, and perhaps religious grouping e.g. Maori, New Zealand European/Pakeha, Australian, Chinese, Assyrian that you identify with. The groupings provided are those used by the Statistics New Zealand.
4.2. Contact details
You are legally required to supply your contact details. These must be kept up-to-date throughout the registration process - and beyond.
4.3. Declaration of mental and physical health
The Council is required to satisfy itself that you do not suffer from any mental or physical condition that would prevent you from performing the functions of a midwife. You are asked to disclose any physical or mental health issues that could affect your ability to practise. A medical certificate is also required.
If in doubt, you should put your circumstance before the Council for its consideration. Any health issues will not necessarily prevent your being registered. However in some cases you may be asked to meet the Council before your application is decided. You will not be refused registration without being given the opportunity to discuss any issues and convince the Council of your fitness for registration. Failure to disclose any health issues is in itself grounds to question your honesty and fitness to practise.
4.4. Declaration of convictions
You are asked to disclose any convictions and to consent to Police vetting when you apply to be registered as a midwife. Any convictions you have will not necessarily prevent you from being registered as a midwife. Each case will be considered on its merits taking into account factors such as the nature of the offence and the circumstance surrounding it, the penalty imposed, the time passed since that event, and any discernible pattern of offending. Registration will not be refused without discussing this with you first.
If you have had a conviction, please complete this Reflective Statement and send with your application. Again failure to disclose any conviction is in itself grounds to question your honesty and fitness to practise.
5. Supporting Documentation
IDENTITY DOCUMENTS MUST BE PROVIDED TO THE COUNCIL BEFORE YOU CAN BOOK TO SIT THE EXAMINATION. THIS SHOULD BE YOUR PRIORITY.
All supporting documentation must be supplied to the Council before the closing date. Verified Identity documents must be sent by postal mail. Other documents may be either emailed as a pdf or sent by post. However they must come from the source ie medical certificates must come from the medical practitioner and character reference directly from the referee. Those applicants in Wellington are able to bring documents directly to the Council for verification if necessary.
5.1. Identity Documents
The Council is required to confirm your identity with certainty.
You are required to send two Identity documents, at least one must have a photograph. The preferred photographic identity document is your passport. Documents accepted as Evidence of Identity (EOI) are shown on this list click here. This documentation will also be used by the Council to validate your Aspeq account, which you will create to book the National Midwifery Examination.
All documents must be certified. Certification of the copy can only be done by a solicitor, a Notary Public, or a Justice of the Peace. Certification by any other person will not be accepted. The certifier must confirm that the copy is a true copy of the original, must sign, and must clearly print their name, the capacity under which they are signing, and their contact details.
The certified documents must be sent to the Council by postal or courier mail only, not via email, please do not send originals. Please also include this Certification Checklist with the documents. For a Driver Licence please ensure you send both sides of the licence.
Evidence of change of name
If your current family name is not the same as on the identity documents then, you must also attach certified evidence of your legal change of name, e.g. a certified copy of your marriage or civil union certificate.
5.2. Character references
Two references are required
- One must be completed by a registered midwife who has worked with you in your clinical practice as a student midwife
- The second must be completed by another person of good standing in the community who has known you for at least two years
A person of good standing can be a member of the clergy, a member of a profession such as a teacher, another health professional, member of the police force, a lawyer, a senior manager of a company or government department, or similar.
Character references will not be accepted from fellow students, family members, persons living with you, midwifery lecturers, or other relatives.
Applicants will need to download both of the Character Reference forms and send them to their nominated referees for completion. The forms must then be sent by the referees directly to the Council either by email as a pdf to firstname.lastname@example.org or by post.
5.3. Medical Certificate
5.4. Police Vetting
Police vetting is a standard process undertaken as part of registration. The report will detail
- All criminal conviction information
- A family violence report may be released
- Information may also be released about:
- behaviours of a violent or sexual nature that may not have resulted in a conviction
- any interaction, including as a victim, with Police, whether it resulted in a criminal conviction or not
If a conviction is disclosed the Council will consider factors such as the nature of the offence and the circumstance surrounding it, the penalty imposed, the time passed, and any discernible pattern of offending before making any decisions.
You must complete this Request and Consent form for the New Zealand Police vet and email it to the Council. We are required to ensure that all information obtained by this process must be held securely and only be seen by those Council members and staff directly involved in this process. These checks take 20 working days so you are asked to send the consent as soon as possible.
International Police Checks
If you have lived overseas in one country for a period of more than one year after your 18th birthday you must obtain a Police check from those countries as well. You must request this yourself and it must be sent directly to the Council. The New Zealand Immigration Service details the procedure to obtain a check in each country that will be acceptable to the Council. Please do not obtain a Police check of a type other than specified there. The check must not be any older than six months at the time of your application.
If you were born overseas but moved to New Zealand before your 18th birthday, you should complete this Declaration of Residence instead of the overseas Police check. As this is a statutory declaration it must be sent by post to the Council.
5.5. Registration with other professional regulatory authorities
If you are registered with any other regulatory authorities, you are required to provide a Certificate of Good Standing from those authorities with your application. The certificate must be sent directly to the Council. Authorities have standard procedures for the supply of this information.
If you are registered with the Nursing Council of New Zealand, you need only tick the box as the Midwifery Council and the Nursing Council have an agreement to exchange this information.
5.6. English language proficiency requirement
If English is not your first spoken language, you will be asked to demonstrate a reasonable level of proficiency before you can be registered by sitting an English language proficiency test.
Note: "First spoken language" means the language you spoke first. It does not mean your current primary language or the language you now speak the most.
Before you were entered into your school of midwifery you should have completed an English language assessment. For registration purposes you are required to submit a copy of this assessment as part of your documentation. Applicants unable to provide documentation of the pre-entry assessment result will be required to complete an assessment and meet the required standards. The two tests accepted by Council are IELTS academic module or OET.
The required level for the IELTS test is an overall score of 7.0. This shall include a minimum score of 6.5 in both writing and reading, and a minimum of 7.0 in both speaking and listening.
Applicants may attempt a number of sittings not more than 12 months apart, however any qualifying scores counting toward entry must be obtained in the same test. The OET test must provide evidence of a pass being either A or B in each section and can be achieved over a number of sittings not more than 12 months apart, however any qualifying scores counting towards entry must be obtained in the same test.
Any English language proficiency exemption will only be considered under exceptional circumstances. Such exemption applications will be considered on a case by case basis, and must include evidence that the applicant reaches the required standard rather than just being an application to waive the standard. English language proficiency exemptions may be considered by the Midwifery Council if the applicant has completed at least three years of secondary schooling in New Zealand.
Applicants seeking an exemption from sitting an English language assessment must apply before they start their midwifery degree. No exemptions for English language proficiency will be granted to students who have already enrolled in an undergraduate midwifery education programme.
6. Registration and Practising Certificates
Registration does not in itself confer any authority to practise as a midwife. For this, you must hold a current Practising Certificate. Once you are registered, you will be able to apply for an Annual Practising Certificate. Before you can work as a midwife, you must obtain a practising certificate. This is a separate process from your registration. Practising certificates are renewable annually and the year runs from 1 April to 31 March. Information for applying online will be supplied with your confirmation of registration. If you register in December and apply for an APC then, you must also apply in February for an APC for the next practice year.
A discounted annual practising certificate fee is available for new graduates. The fees depend on when in the year you register. The maximum is $225 plus the disciplinary levy of $50.
All new graduate midwives must complete the New Zealand Midwifery First Year of Practice Programme. This programme is administered by the New Zealand College of Midwives under contract to the Ministry of Health. All enquiries about the programme should be directed to the College. Before you are granted a practising certificate, the Council will require evidence of enrolment in the programme and then its successful completion. This information is provided by the College.
The information collected by the Council about you is governed by the Health Practitioners Competence Assurance Act 2003 and the Privacy Act 1993. It can only be used for the purposes for which it is collected. You can ask to inspect this information at any time and correct it if necessary.
The Council will provide some of the personal information it collects to the Health Provider Index (HPI). The HPI is a national database holding information to identify health providers, and it is administered by the Ministry of Health. It allows electronic data sharing, for example for claiming subsidised healthcare payments, and access to patient health information.
Some personal information is also given to a division of the Ministry of Health who validate payment claims associated with maternity services.
Midwives can request that information held about them on the HPI be updated, this is done by contacting the Council.