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Applying for an APC

Applying for your Annual Practising Certificate

Please take your time and read all instructions. You may find it helpful to print this page.

    1. Logon

Log on with your username and password. If you cannot remember your user logon or password, follow the website instructions. If an email does not arrive within a short period, please check your spam folder before calling the Council. Only ring the Council on 04 499 5040 if you continue to have difficulties logging on.

Once you have logged on, you will land on the Welcome page.

    2. Apply for a Practising Certificate

Click on Apply for Practising Certificate.   

    3. Check Personal details

Check that your personal and contact details are still correct. If not, make the necessary changes.

    4. Check Renewal Requirements (Recertification Programme) status

The information shown is what the Council holds on your engagement in the Recertification Programme. If it is not correct, it means the Council has not been notified of your attendance at the course in question. In that case, you should either scan and send the certificate of attendance to the Council or fax it to 04 499 5045. Please attend to this before proceeding with your application or you will be issued with an interim practising certificate. If an IPC card is later replaced by a full APC card, there will be a $25 card replacement fee.

    5. Make application

There are 5 steps:
      1)   Choose Year
      2)   Requirements (again – make sure you have checked your details and changed them
            if not correct
      3)   Workforce Survey
      4)   Payment of $400. For payment options, there are two categories
      5)   Declarations 

1.   Employed midwives

By 1 February, DHB/institutions will supply the Council with a list of midwives for whom they will pay the cost of the APC. These DHB-employed midwives will be required by their DHB to complete their applications by a set date.  Note however that not all DHBs pay the fee on behalf of their midwives and in these cases, midwives pay their own fee and are then reimbursed by their employer.

    • Select the “Other” in the drop down box  – this option will display a list of payees 

If you are an employed midwife but your name is not on the agreed list (check with your employer):

    • you will need to pay personally and seek reimbursement from your DHB/employer. This is a matter for you to sort out with your employer; it is not the Council’s responsibility
    • if you apply without payment, your application will be declined and you will ned to reapply 

2.   Self-employed midwives

Payment must be made at the time of application. If payment is not recorded in our bank account within 24 hours, (with the exception of cheques which must be received within three working days), your application will be declined and you will need to reapply.

Our bank account number is 03 0502 0399402 00

Payment options:

1. Immediate online payment at the time of application (preferred options)
    o   Credit card or direct bank transfer.  Direct bank transfer is Account2Account - takes you to our payment gateway where you can select your bank and enter your details.  Midwifery Council details are pre-loaded.

2. Other payment options – payment is expect within 24 hours
    o   Direct Credit (where your bank does not provide direct transfer service )– you do this through your own internet banking. Reference with surname and your Council Registration ID.

If you are paying for your practising certificate using a mobile phone, please ensure you also enter your registration number and surname. If you do not, we have no way of matching your application and payment and will not be able to issue a practising certificate. 

6.  Declarations

 All midwives must make certain declarations in support of their application for a practising certificate. These declarations are related to requirements set down in the Health Practitioners Competence Assurance Act (s26, s27). You must read each declaration in the application form carefully. It is important that you tick every declaration that applies and do not tick any declaration that does not apply as any false declarations will be taken very seriously by the Council.

7.  Print Confirmation

Print confirmation receipt regardless of who is paying. If you do not have a printer, you can save the page as a screenshot. Simply press Print Scrn (top right of keyboard) and then paste (Ctrl + v at the same time) into a word document. Save the document and print when you have access to a printer.  You should also receive an email confirming your application but the Council is aware that some email providers put these in spam or block them altogether.

8. Plastic APC cards

Plastic cards are issued about 10 working days after application and payment has been confirmed, if your application is straightforward. It will take longer if we need to talk to you about your application or if you are not meeting the requirements of the Recertification Programme. A receipt which you will need for your employer and for Inland Revenue will be sent with your APC card.

An application for an APC is not complete until payment is received